Map
We audit how work moves through your business and find the hours hiding in manual steps.
- Process audits
- Systems mapping
- Automation roadmaps
TRIGGERNew order received
ENRICHMatch stock & customer
ROUTEBook courier + notify
DONE0 clicks · 4 sec
Software automation studio ⚡
Systems that scale. Automation that works.
We map, build and run the automations, integrations and internal tools that let your business grow without growing the busywork.
OPS DASHBOARDLive
312 hrs
saved this month
Trusted by teams at
You don’t have a growth problem. You have a process problem. We fix it, and growth follows.
About ScaleSys
We are automation
engineers
We’re a small, senior team of engineers and operators. We sit with your people, map how work actually gets done, then replace the repetitive parts with reliable software.
- Built on the tools you already pay for
- Fully documented, so you own every workflow
- Monitored, with alerts before anything breaks
01Invoice arrives in inboxqueuedauto ✓
02AI reads & codes line itemsqueuedauto ✓
03Posted to accountsqueuedauto ✓
04Exception? Ping finance on Slackqueuedhuman 👋
What we do
Map. Automate. Scale.
Automate
We build the workflows, integrations and AI agents that do that work for you, reliably, every time.
- Workflow automation
- AI agents & assistants
- Integrations & APIs
Scale
We give your team the tools and visibility to handle ten times the volume without ten times the staff.
- Custom internal tools
- Dashboards & reporting
- Ongoing ops support
Automations
What we build, running live for your team
Order & operations workflows
Orders, invoices, bookings and updates move between your tools by themselves, with a person pinged only when a decision is needed.
Docker, Kubernetes & Linux hosting
Your automations run in containers on servers you own, with health checks, auto-restarts and backups built in. No lock-in to anyone’s platform.
Live run dashboards
See every workflow run as it happens: what ran, how long it took and what it saved. One screen, updated in real time.
AI agents that triage & draft
AI reads incoming emails and documents, sorts them, pulls the right data and drafts the reply. Anything uncertain goes to a person.
Safe, repeatable deployments
Every change is version-controlled, tested and rolled out in one step, so updates never mean downtime or guesswork.
Self-healing, monitored 24/7
Workflows retry on their own when a supplier’s system hiccups, and we are alerted before anything reaches your team.
Is manual work holding your team back?
If your best people spend their days re-typing data, chasing updates and stitching spreadsheets together, you’re paying senior salaries for robot work. Let’s change that.
Our Work
Results you can measure
Meet The Team
Get to know us. Meet the people you’ll be building with.
Co-Founder & Technical Director
Adeel
Adeel leads everything we build. He designs and writes the software, connects systems through their APIs and turns messy manual processes into reliable automated workflows. He is also the team’s AI specialist, working out where AI can safely take on real work and building the agents that do it.
- Software engineering
- APIs & integrations
- Workflow automation
- AI agents
- n8n
- Docker & Kubernetes
Co-Founder & Finance Director
Hasan
Hasan brings the finance and accounting expertise behind every project. He understands how money, stock and paperwork move through a business, which makes him the person who spots where automation will save the most and makes sure every project pays for itself.
- Finance & accounts
- Financial operations
- ROI & cost modelling
- Commercial strategy
- Xero
- Cash flow
Workflows shipped
0+
Live automations running for clients right now.
Hours saved per month
0+
Time handed back to teams, every single month.
Integrations built
0+
From Shopify and Xero to bespoke in-house APIs.
Average payback
0 days
Most projects pay for themselves within a quarter.
Weekly reportWeek 39
Runs completed0
Success rate0%
Exceptions handled0
Hours saved0
How we report
Transparent results
Nothing hidden
Every automation we build comes with live monitoring and a plain-English weekly report: what ran, what it saved and anything that needed a human. No black boxes and no lock-in. You own the logins, the code and the docs.
How We Work
Four steps from busywork to built.
Audit
A free 45-minute call and a walkthrough of how work really moves through your team today.
Week 1Blueprint
A clear roadmap: which processes to automate first, the tools involved and the hours each one saves.
Week 2Build
We build, test against real data and roll out in small releases so nothing breaks on day one.
Weeks 3 to 6Run & scale
Monitoring, a monthly review and a backlog of the next wins. Your systems keep getting better.
OngoingRetainers
Ongoing support that keeps everything running
Pick the level of cover you need. Every retainer is a fixed monthly fee with no long lock-in.
Always-on infrastructure
Server Maintenance
We look after the Linux servers, Docker containers and Kubernetes clusters your systems run on: security patches, backups, monitoring and uptime alerts, handled every month.
- Security updates & patching
- Daily backups, tested restores
- 24/7 uptime & resource monitoring
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Keep everything running
Automation Maintenance
Monitoring, fixes and updates for every workflow we build or inherit, plus a monthly block of hours for new improvements. When a supplier changes their API, we deal with it before your team notices.
- Every workflow monitored & fixed
- Monthly hours for new automations
- Monthly review & report
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Workflow Map
A fixed-price map of how work moves through your business, with every manual step timed and costed, and an automation roadmap you keep whether or not we build it.
- Team walkthroughs & process audit
- Visual map of tools & data flows
- Prioritised, costed roadmap
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Start your project
Got a process that’s slowing you down? Let’s automate it.
Tell us what’s eating your team’s time. We’ll come back within one working day with a first view of what can be automated.
hello@scalesys.co.uk